Grow orders without growing the order desk
AI that reads the orders your customers already send by email, phone, and fax, drafts the ERP entry, and waits for your person to approve it. Built by the engineering team behind the order automation at one of the largest online MRO marketplaces in the US.
Book a 20 minute order flow review Not a pitch. If it is not a fit, we will tell you on the call.Here is what today looks like
A PO lands in a shared inbox as a PDF. Someone opens it, hunts down the part numbers, and types every line into the ERP.
A regular calls in an order. Whoever picks up scribbles it on a pad and keys it in between two other calls.
One digit is off. The wrong part ships, the return eats the margin, and the contractor calls your competitor for the next one.
The order entry req has been open for weeks. The people you can get do not stay.
Industry surveys put 60 to 70 percent of B2B orders in exactly this flow: received electronically, then re-keyed by hand. Most distributors just call it normal.
Why we know distribution
A few years ago I was the engineer at MROSupply.com with what looked like a simple problem: we sold from over ninety suppliers, and every order meant a person logging into a supplier's website and typing it all in again. We kept hiring people to keep up, and we kept falling behind, until it finally hit me that the bottleneck was never the people. It was that nobody's software was built to talk to anybody else's, so a human had to sit in the middle and be the connection.
So we built the connection. That system is still in production today.
Live production numbers. Humans handle exceptions and approvals only.
Usman Shabbir, founder, Algotix AI
The Read, Draft, Approve loop
The same approach, pointed at the orders coming into your desk instead of going out of ours.
It reads the order as it arrives
Email body, PDF attachment, spreadsheet, or a typed phone note. It learns your customers' part numbers, abbreviations, and ship-to quirks, and keeps learning them.
It drafts the ERP entry
Every line, coded the way your team would enter it. Any line below confidence goes to an exception queue for a human. It never guesses.
Your person approves it
The draft waits in a review screen until one of your people clicks approve. No order enters your system without one of your people approving it.
Nothing changes for your customers. Nothing gets ripped out of your ERP. Your team's total time commitment is about 4 hours across the whole build.
How an engagement works
Two phases. The first one proves it on your own orders before you commit to anything bigger.
The 7-Day Order Flow Audit
$2,000, fully credited to the build
In seven days you see, on 50 of your own past orders, exactly how many our system would have read correctly without a human touching them.
- Accuracy benchmark on 50 real historical orders
- Order flow map: every touch, every system, minutes per step
- The write path decision: exactly how entries land in your ERP, in writing
- Your manual cost per order, in dollars
- A fixed price quote for the build, scope locked
The 30-Day Touchless Order Pilot
Fixed price, quoted in your audit
One order workflow, live in production, 30 days from kickoff.
- Production workflow live in 30 days
- The approval console your team works from
- The alias library: your customers' part numbers and quirks, learned over time
- Exception routing: below-confidence orders go to a human queue
- 30 days of hypercare: daily accuracy review and tuning after go-live
- Full written documentation, so you are never hostage to us
- Two of your people trained on the console
First workflow live in 30 days, or you do not pay for that phase.
- Applies to our first three pilot customers. After the third, it comes off.
- "Live" means the agreed workflow processing your real orders through the write path we agree in week one.
- Acceptance test: 20 consecutive real orders processed over 5 business days.
- The 30-day clock pauses while we wait on access or approvals from your side.
- If we miss day 30, the build phase is free and you keep every audit deliverable.
And always: no order enters your system without one of your people approving it.
The questions everyone asks
Every distributor runs a different setup. How do you handle ours?
We adapt to your systems, you do not adapt to ours. The automation sits in front of whatever you run today and reads the orders coming in. It does not replace your ERP, your website, or your process. The first job of the audit is mapping exactly how your setup works and picking the route in, in writing, before you commit to anything.
What about our ERP specifically?
If your ERP has an API, we use it. If not, we use EDI or its file import. If neither is ready on day one, we start with a validated export your team loads, so nothing risky touches production. The route is decided in the audit, not discovered mid-build.
What about our data?
Your orders stay in your systems. Your order data is used to configure your workflow, not to build products for anyone else.
What about orders from our webstore?
If your webstore already posts orders into your ERP cleanly, we leave it alone; those were never the problem. If someone on your team re-keys webstore orders today, that is just another intake channel we read, and the easiest one, because the data arrives structured.
What if customers change how they send orders?
The system reads orders, not templates. A brand new format lands in the exception queue, a human handles it once, and it is learned from then on.
What happens when it gets something wrong?
Lines below confidence never auto-enter. They queue for a human. And because every order waits for approval, the failure mode is a draft your person corrects in seconds, not a wrong shipment.
One pilot at a time
I build these myself, and I take one pilot at a time. If this month's slot goes, the next start is the following month.
The 30-day guarantee applies to my first three pilots, because I want three case studies badly enough to carry the risk myself. After the third, it comes off.
Book a 20 minute order flow review
Walk me through how one order gets in today. I will tell you what I would automate first, what I would not touch, and whether it is worth an audit. If it is not a fit, you will hear that on the call.
Algotix AI · automation for industrial & HVAC distribution · [email protected]